Field Notes
Practical notes on vendor invoices, AP cut-off, and verification habits for Hong Kong finance teams.
Vendor master hygiene before a banking change
Changing banks or payment platforms is a natural moment to clear duplicate payees and dormant vendors.
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Duplicate invoices that do not look like duplicates
Same claim, different invoice number, slightly altered description — how verification work spots recycled charges.
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Preparing your AP extract for an invoice review
A clean extract saves days. Here is the field list we ask Hong Kong clients to include before testing begins.
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When three-way matching still misses a problem
Matching invoice, PO, and goods receipt is necessary — but rate cards, freight addenda, and partial deliveries still create gaps.
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Cut-off season habits that spare you year-end surprises
Simple December habits around goods receipts and late invoices reduce the scramble when auditors ask about AP completeness.
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