Client stories

Testimonials

They caught a duplicate freight surcharge across three months of the same vendor’s invoices. The report named the lines and the supporting PO — our AP clerk could reverse the entries the same week.

— Mei Ling, Financial Controller, Kowloon trading firm

The sample size felt conservative at first, but the exceptions list was specific enough that our auditors accepted it as preparatory work for the year-end AP testing.

— David Chan, Group Finance Manager, Central

We asked for a vendor master pass before changing banks. They flagged two near-duplicate payees we had created after a merger; clearing those up was more useful than another round of invoice sampling that month.

— Priya Shah, AP Lead, Island East

Turnaround before our March payment run was tight. A few lower-priority stationery invoices stayed in the “not tested” bucket, which we accepted — the high-value construction claims were the ones that needed eyes.

— Anonymous, project finance officer, New Territories contractor

Extended story: pre-payment review for a trading company

A Kowloon importer scheduled a large remittance to three logistics vendors after a peak shipping month. Cloudopstools reviewed a risk-weighted sample of 95 invoices against bills of lading, warehouse receipts, and contracted rate cards.

Eleven exceptions were raised. Four were duplicate claims for the same container handling fee under slightly different invoice numbers. Two reflected unit rates above the signed schedule with no variation order. The remainder were documentation gaps that the vendor later filled.

The controller held roughly HKD 180,000 pending clarification, released the clean balance on schedule, and used the exception list in the vendor meeting the following week. The engagement ran nine working days from extract receipt to closing briefing.

Extended story: cut-off support before year-end

A services group in Admiralty needed comfort that December liabilities were complete. We tested invoices and goods receipts five days either side of 31 December, plus open GR/IR items.

Three invoices for work completed in December arrived in January with January dates; two goods receipts lacked matching invoices within the cut-off window. The finance team booked accruals with our memorandum as support. Their external auditors later selected a subset of the same items and did not expand AP testing further on that point.